Public Record Requests

    Public Records
    Wisconsin Statutes §19.34 provides that any person, except as otherwise provided, the right to inspect or obtain copies of any record.

    The Village Clerk is responsible for maintaining legal and other records as the designated custodian for public records, although records may also be kept in other departments. Members of the public may obtain access to public records, or obtain copies of records by making a request to the Village Clerk or to the appropriate department listed below either by phone, mail or email during regular business hours of Monday through Friday from 8:00 a.m. to 5:00 p.m.

    The following department heads are legal custodians of Village records for their respective departments in accordance with the public records law. All departments are located at the Village Village Hall, 9915 39th Avenue, Pleasant Prairie, Wisconsin, unless otherwise noted.




    Clerk's Office
    9915 39th Avenue

    Village Clerk

    9915 39th Avenue

    Village Administrator

    Village Assessor
    9915 39th Avenue

    Village Assessor

    Building Inspections
    9915 39th Avenue

    Building Superintendent

    Community Development
    9915 39th Avenue

    Community Development Director

    9915 39th Avenue

    Communications Director

    9915 39th Avenue

    Village Engineer

    9915 39th Avenue

    Finance Director

    Fire & Rescue
    8044 88th Avenue

    Chief of Fire & Rescue

    Human Resources
    9915 39th Avenue

    Human Resources Director  

    Information Technology
    8600 Green Bay Road

    IT Director

    Municipal Court
    9915 39th Avenue

    Municipal Judge

    Public Works
    8600 Green Bay Road

    Public Works Director

    8600 Green Bay Road

    Chief of Police

    9900 Terwall Terrace

    Recreation Director

    Village Board 
    The Village Board is comprised of an elected President and four elected Trustees. The Village Clerk is the custodian of all records of the Village Board. However, each board member is custodian of records pertaining to Village business, personally generated outside of the Village of Pleasant Prairie, that are in writing and electronic, including e-mails, phone calls, texts, and other records; whether known or unknown to the Clerk or Village staff.

    Any information given orally, or in writing by Village officials, may be subject to errors or omission and shall not be a binding liability upon the Village. In accordance with Chapter 19, Wisconsin Statutes, each requester is entitled to examine public records of any office of the Village of Pleasant Prairie.

    Release of Public Records Procedure
    After the receipt of any written request for public records is received, the legal custodian will attempt to make such records available as soon as practical; in any event, every request should be responded to within ten (10) working days. If a public record cannot be made available within ten (10) working days, the legal custodian will inform the requestor when the record can be made available. If a request is denied, it will be denied in writing.

    In response to request, and except as required by law, Village officials and legal custodians will not create new records by extracting information from existing records and compiling the information in a new format. According to §19.35(3), the Village may charge for photocopying at $.25 per side of page, reproduction, transcription, location, mailing and shipping charges. In some cases, such response costs may go beyond simply copying a requested record. In these cases, the custodian may charge for any and all costs associated with complying with an open records request up to and including applicable shipping, mailing and hourly wages of the custodian or designee thereof. A prepayment of such costs associated with an open record request in access of $5.00 may be required prior to processing such open records request.

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